Data
Questionnaire Report
|
| |
Number |
Percentage |
| Q.
1. How often is data submitted to the state office? |
| |
|
|
| Live
connection |
14 |
26% |
| Daily |
10 |
19% |
| Weekly |
3 |
6% |
| Monthly |
16 |
30% |
| Quarterly |
6 |
11% |
| Annually |
7 |
13% |
| |
|
|
| Comments:
Five states indicated that data is submitted in more
than one of the categories. |
| |
|
|
| Q.
2. Please indicate the type of data collection methodology
used to submit data to the state: |
|
|
| |
|
|
| Paper |
13 |
25% |
| Data
base (disk submission) |
10 |
19% |
| Data
base (e-mail submission) |
11 |
21% |
| Client
server Model (via modem) |
12 |
23% |
| Web
/ internet based (thick / thin / browser) |
15 |
28% |
| |
|
|
| Comments:
Twelve states indicated that they used more than one
collection methodology |
| |
|
|
| Q.
3. Indicate at what level data management activities
occur (duplicates, integrity & consistency) |
|
|
| |
|
|
| At
central office |
27 |
51% |
| At
regional office |
13 |
25% |
| At
county office |
6 |
11% |
| |
|
|
| Comments:
Thirteen states indicated that data management activities
occur at more than one level. |
| |
|
|
| Q.
4. At what level is there the ability to run reports? |
|
|
| |
|
|
| At
central office |
45 |
85% |
| At
regional / county office |
27 |
51% |
| At
provider level |
18 |
34% |
| |
|
|
| Comments:
Nine states have the ability to run reports at all three
levels. Twenty four states have the ability to run reports
at two levels. |
| |
|
|
| Q.
5. What type of linkage exists between the demographic
data and billing? |
|
|
| |
|
|
| Demographic
information is used for billing purposes |
9 |
17% |
| IFSP
information is used for billing purposes |
9 |
17% |
| Delivered
services are used for billing purposes |
19 |
36% |
| There
is no link to the billing system |
29 |
55% |
| |
|
|
| Comments:
Five states indicated that demographic data, IFSP information
and delivered services are linked to billing. Five additional
states indicated two of the elements were linked to
billing. |
| |
|
|
| |
|
|
| |
|
|
| Q.
6. Does the Part C database link to other databases? |
|
|
| |
|
|
| The
data links to Part B database |
6 |
11% |
| The
data links to Public Health database |
5 |
9% |
| The
data links to other databases |
10 |
19% |
| There
is no link to other databases |
33 |
62% |
| |
|
|
| Comments:
A number of states indicated that data was not linked
but data was matched with other systems (Medicaid, vital
statistics, etc) on a routine basis. Links to other
databases included newborn hearing screening, birth
records, child welfare, Medica |
| |
|
|
| Q.
7. Who developed your database? |
|
|
| |
|
|
| Contractor |
26 |
49% |
| In-house
personnel |
21 |
40% |
| Off
the shelf |
3 |
6% |
| |
|
|
| Comments:
Inhouse personnel included ITS and other state agencies |
|
|
| |
|
|
| Q.
8. What Operating System do you use? |
|
|
| |
|
|
| Windows |
42 |
79% |
| DOS |
2 |
4% |
| Mac |
3 |
6% |
| Other |
7 |
13% |
| |
|
|
| Comments:
Other systems included ASP, Filemaker Pro, EETRK and
Mainframe |
|
|
| |
|
|
| Q.
9. What is your database platform? |
|
|
| |
|
|
| ACCESS |
16 |
30% |
| SQL
Server |
19 |
36% |
| Other |
11 |
21% |
| |
|
|
| Comments:
Others identified included FoxPro, Excel, EPI Info,
Foxfire, DB2, Oracle |
|
|
| |
|
|
| Q.
10. What is the extensibility (the ability to make
future changes to data elements and business practices
within the database) of your database? |
| |
|
|
| Very
possible |
31 |
58% |
| Somewhat
possible |
9 |
17% |
| Difficult |
6 |
11% |
| Impossible |
0 |
0% |
| |
|
|
| Comments: The
most frequent comment was that anything was possible
with enough funding. |
|
|
