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Headline: Board Approved Surveys
 
Data Questionnaire Report
 
Number
Percentage
Q. 1. How often is data submitted to the state office?
     
Live connection
14
26%
Daily
10
19%
Weekly
3
6%
Monthly
16
30%
Quarterly
6
11%
Annually
7
13%
     
Comments: Five states indicated that data is submitted in more than one of the categories.
     
Q. 2. Please indicate the type of data collection methodology used to submit data to the state:
    
     
Paper
13
25%
Data base (disk submission)
10
19%
Data base (e-mail submission)
11
21%
Client server Model (via modem)
12
23%
Web / internet based (thick / thin / browser)
15
28%
     
Comments: Twelve states indicated that they used more than one collection methodology
     
Q. 3. Indicate at what level data management activities occur (duplicates, integrity & consistency)
    
     
At central office
27
51%
At regional office
13
25%
At county office
6
11%
     
Comments: Thirteen states indicated that data management activities occur at more than one level.
     
Q. 4. At what level is there the ability to run reports?
    
     
At central office
45
85%
At regional / county office
27
51%
At provider level
18
34%
     
Comments: Nine states have the ability to run reports at all three levels. Twenty four states have the ability to run reports at two levels.
     
Q. 5. What type of linkage exists between the demographic data and billing?
    
     
Demographic information is used for billing purposes
9
17%
IFSP information is used for billing purposes
9
17%
Delivered services are used for billing purposes
19
36%
There is no link to the billing system
29
55%
     
Comments: Five states indicated that demographic data, IFSP information and delivered services are linked to billing. Five additional states indicated two of the elements were linked to billing.
     
     
     
Q. 6. Does the Part C database link to other databases?
    
     
The data links to Part B database
6
11%
The data links to Public Health database
5
9%
The data links to other databases
10
19%
There is no link to other databases
33
62%
     
Comments: A number of states indicated that data was not linked but data was matched with other systems (Medicaid, vital statistics, etc) on a routine basis. Links to other databases included newborn hearing screening, birth records, child welfare, Medica
     
Q. 7. Who developed your database?
    
     
Contractor
26
49%
In-house personnel
21
40%
Off the shelf
3
6%
     
Comments: Inhouse personnel included ITS and other state
agencies
    
     
Q. 8. What Operating System do you use?
    
     
Windows
42
79%
DOS
2
4%
Mac
3
6%
Other
7
13%
     
Comments: Other systems included ASP, Filemaker Pro, EETRK and Mainframe
    
     
Q. 9. What is your database platform?
    
     
ACCESS
16
30%
SQL Server
19
36%
Other
11
21%
     
Comments: Others identified included FoxPro, Excel, EPI Info, Foxfire, DB2, Oracle
    
     
Q. 10. What is the extensibility (the ability to make future changes to data elements and business practices within the database) of your database?
     
Very possible
31
58%
Somewhat possible
9
17%
Difficult
6
11%
Impossible
0
0%
     
Comments: The most frequent comment was that anything was possible with enough funding.
    



 
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